Recording and storing video lessons

What to consider when recording and sharing lessons via Microsoft Teams or Google Meet.

Recording lessons in Hwb

Microsoft Teams and Google Meet enable you to record lessons. You can access these through Hwb via Microsoft 365 or Google for Education.

Recording lessons in Microsoft Teams

If you are planning on recording live lessons, with learners please be aware of the following:

• practitioners can record lessons or meetings within Microsoft Teams
• learners cannot record lessons
• all practitioners can record a ‘meet now’ or ‘scheduled meeting’ outside a Team
• within a Team only a Team owner can record a ‘meet now’ or ‘scheduled meeting’

How to record a Microsoft Teams meeting

For detailed information on recording Teams Meetings, please refer to our Microsoft Teams guidance.

How to find your recording

The location of the recording depends on whether the lesson is started from inside or outside a Team.

Recording outside a Team (meet now or scheduled meeting)

When recording outside a Team, the recording will be saved in the personal OneDrive of the user who records the meeting. They will have full access to share, delete or edit the recording in the Recordings folder under My Files.

Once the lesson or meeting ends the recording will be visible to all attendees from the Meeting Chat (or Teams Feed for Learners).

All attendees can click on the recording in the Chat. They can also log into Hwb, click on the 3 dots (…) and select Open in OneDrive.

Attendees will only be able to view the recording.

Recording within a Team (Meet now or scheduled meeting)

When recording within a Team, the recording is saved in the Team Channel Sharepoint site.

Once the lesson or meeting ends the recording is visible to all team owners and members under the Files tab within the Team. Teams automatically saves this within the View only sub-folder under the Recordings folder.

The recording is also visible within the Team Posts tab, where all Team owners and members can view the recording.

All team owners will have full access to share, delete or edit the recording.

Team members will only be able to view the recording.

Changing permissions and sharing lesson recordings

At all times it is your responsibility as the meeting organiser to manage recordings safely and securely. 

It is important to ensure that all learners are ‘members’ of teams and are not assigned as ‘owners’ of a team. 

How to restrict learners from viewing lesson recordings

Owners of the lesson can move a recording to their One Drive to restrict learners from accessing the recording.

1. Click on the Files tab within the Team.
2. Select the Recordings Folder and click on the View only sub-folder.
3. Select Open in SharePoint (this will open the View only folder in Sharepoint).
4. Select the tick box next to the recording you wish to restrict.
5. Click on the 3 vertical dots.
6. Select Move to and click Your OneDrive
7. Choose which folder in your OneDrive to move the recording to.
8. Then click Move here.

The learner or other Team members and owners will then:

• not be able to see the recording in SharePoint
• not be able play the recording from the Team Posts or Team Files

Recording lessons in Google Meet

For further information on recording Google Meet lessons, please refer to our Google Meet guidance.

How to find your Google Meet (lesson) recording

After you have finished recording you will need to wait for the recording file to be generated. It will be saved to the meeting organiser’s My Drive: Meet Recordings folder.

An email with the recording link is sent to the meeting organiser, and the person who started the recording.

Points to remember

• At all times it is your responsibility as the meeting organiser to manage recordings safely and securely.
• Video recordings of lessons offer flexibility to learners, enabling them to access lessons at convenient times or to re-visit lessons to clarify or confirm lesson content.

Please visit Keeping safe online on Hwb to view the latest guidance on live-streaming and video-conferencing which includes guidance on recording lessons.