Teaching and learning upgrade licence

The ‘Teaching and Learning Upgrade’ can be added to Google Workspace for Education to transform learning with:

• enhanced video communication
• enriched class experiences
• integrated tools for more efficiency

Enhanced teaching and learning tools help deliver instructional impact. They make learning more personalised, create classroom efficiencies, and enable teaching and learning from anywhere.

The ‘Teaching and Learning Upgrade’ includes everything in Education Fundamentals, as well as:

• increased capacity on Google Meet (250 participants and live streams with up to 10,000 in domain viewers)
• premium engagement features in Google Meet, including interactive Q&A’s, polls, breakout rooms, attendance tracking and more
• recordings of Google Meet saved to Drive
• live translated captions during Google Meet
• Classroom add-ons to directly integrate your favourite tools and content
• unlimited originality reports and the ability to check for peers matches across a private repository of past student work
• transform new and existing content into engaging and interactive assignments with practice sets

How to purchase the ‘Teaching and learning upgrade’

Schools can purchase ‘Teaching and Learning Upgrade’ licences via their local authority.

There are 2 annual purchase windows: one closes on 31 July with a further opportunity which closes on 31 October. 

An upgrade licence will cost £2.25 (plus the EdTech Service fee) per user, per month.

Any licences purchased will expire at the end of an academic year (31 August). Licences purchased in the October window are pro-rata’d for cost and term.

Licences purchased by 31 July will expire at the end of the next academic year. For example, licences purchased by 31 July 2024 will expire on 31 August 2025. 

Licence allocation for MIS staff 

Hwb administrators can allocate licences to any MIS staff accounts in the User Management Portal. These are listed under View User: View Staff). 

Individual users

1. Log in to Hwb and click on User management.
2. On your ‘Administrator Dashboard’ click on Administration: Manage Google T&L License.
3. You will see an overview of the allocation of licences for your school followed by a search box and a list of MIS staff. Locate the relevant user using the Search term field as appropriate, for example, type surname and click on the Search.
4. Click on Allocate Licence next to the relevant user.

It may take up to 1 hour for the licence to be applied to that user. 

Group of users

1. Log in to Hwb and click on User management.
2. On your ‘Administrator Dashboard’ click on Administration: Manage Google T&L License.
3. You will see an overview of the allocation of licences for your school followed by a search box and a list of MIS staff. Click on all the tick boxes to the left of the relevant staff members.
4. Click on Allocate Licence at the top of the list.

It may take up to 1 hour for the licence to be applied to user(s).

Revoking licenses

Hwb administrators can manually remove a licence:

1. Log in to Hwb and click on User management.
2. On your ‘Administrator Dashboard’ click on Administration: Manage Google T&L License.
3. You will see an overview of the allocation of licences for your school followed by a search box and a list of MIS staff. Locate the relevant user using the Search term field as appropriate, for example, type surname and click on the Search.
4. Click on Revoke Licence next to the relevant user.

It may take up to 1 hour for the licence to be removed and then available to re-allocate to another user.

All licences remain valid until the end of an academic year. They will automatically be revoked on 31 August. School Hwb administrators must plan to allocate licences at the start of each academic year. 

• Licences purchased by 31 July will expire at the end of the NEXT academic year. For example, licences purchased by 31 July 2023 will expire on 31 August 2024.
• Licences purchased by 31 October will expire at the end of that academic year. For example, licences purchased by 31 October 2023 will expire on 31 August 2024.

Licences are automatically removed from deactivated accounts and are made available to be re-allocated in the User Management Portal.